SYLVAN LAKE SAILING CLUB

DIRECTOR’S MINUTES OF APRIL 11, 2007

Agenda:

1) Call to Order. The meeting of the Sylvan Lake Sailing Club Board of Directors was called to order at 7:08 p.m. by the Commodore, Jim King. Present at the meeting were, Jim Barclay, Barry Tee, Dennis Ethier, Allan Fisher, Graeme Strathdee, Chris Watson, Rod Reikie, Doug Stewart, Joan Moore, Nancy Smith and Rick Howard.

2) Reading of the previous minutes.

The meetings were made available, by the Secretary Rick Howard for review. The minutes are also available on the web site.

Jim Barclay motioned to accept minutes of the two previous meetings as presented, seconded by Barry Tee .

3) Treasurers Report: Jim Barclay

Current account balance is at $47,083.01.

We have $1,160 that is to be paid to ASA for 2007 fees.

Barry Tee motioned to accept the Treasures report which was seconded by Allan Fisher.

4) Old Business:

We have in our account $1,911.24 that has been dedicated to Women’s keel boat racing initiatives. This is funds left over from the 2005 season. There are some women from the club that would like to reserve a boat for the Kelowna Regatta this fall. Cost is $400 for the boat (Santana 525) and a $200 entry fee. It was decided that should a proposal from a Ladies team, or teams be presented then the board would allocate the funds appropriately. The board will not pay for a boat, or entry fee without a commitment from the ladies in the club. From that point on invoices for additional expenses will have to be presented to Jim Barclay at the end of the season so as to reduce the burden on the Treasurer.

ASA worried about clubs namely dingy fleets adequately insured. Particularly are people on board insured. From that there was discussion with regard to the clubs insurance policy, what it included and if $1,298 annually was reasonable. It was decided that we likely have sufficient coverage, but Allan and Graeme will contact Sylvan Insurance to discuss details and report back to the board.

5) New Business:

Fred Carstensen has requested a sabbatical for one year. This will leave a slip available which will go to Rum Runner.

The spring meeting is scheduled for Saturday, May 5, 2007 at Sylvan Lake Golf and Country Club. The menu is being redone, so who knows what we’ll eat. The meeting is to start at 16:00. A directors meeting will be held at Smugglers Inn at 14:00 in preparation for the meeting and to go over a proposal by Chris Watson regarding trophies.

Committee Reports

i) Harbour Master: Tom Chapman

Tom was not in attendance and no report was filed prior to the meeting.

ii) Sailing Committee: Graeme Strathdee

Graeme as usual had a lengthy well documented report regarding the proposed 2007 Sailing Instructions for Wednesday nights. The schedule will be available at the spring meeting and is also to be posted on the web site.

iii) Membership & Communication: Allan Fisher

Clarification from last months meeting regarding members, we have approximately 90 active members. Last month we posted last month was130 members, which would include associates.

iv) Judges Committee: Rod Reikie

Rod did not have a report for the board.

v) PHRF Committee: Don Ulsifer

Don was not in attendance and no report was filed prior to the meeting.

vi) Solstice Regatta: Doug Stewart

Total Combustion Inc. has agreed to sponsor the regatta again this year. Last year the regatta broke even, so it is hopeful that should the weather co-operate there will be more boats in attendance this year so that we may realize a profit. The committee is going to meet to go over additional ideas regarding revisions to the format such as the Friday night pursuit race and Saturday night racing in general. A report will be provided at the spring meeting.

vii) End of Summer Hummer: Barry Tee

Other than the predetermined dates, Barry had nothing to report at this time.

viii) Dinghy Division: Joan Moore

The Learn-to-sail program is well under way. Advertising is being done in the Red Deer activity guide, the Sylvan Lake guide, as well as in publications in Olds and Lacombe.

The date is scheduled for Monday to Friday during the week of July 23 through 27. There will be a morning session and an afternoon session available. The cost to the club for the program is $2,000 and therefore a minimum of 20 registrants is required with a cut off date of June 1. There are currently eight people registered (some of these were during the meeting).

The Northern Alberta Sailing School is bringing there sail boats as well as one inflatable. The club will provide our committee boat as well as our inflatable. For safety we will require an additional boat.

There will be three coaches from the sailing school who will require billeting in Sylvan. The billet will include breakfast, a bag lunch and dinner.

Bob Jackson has agreed to haul the boats from Wabamun to Sylvan, we need a volunteer to haul them back.

We will also need volunteers to help out during the day, both on water as well as on shore. Volunteers may work in the morning, the afternoon, or both

ix)       Promotions Committee: Chris Watson

The committee feels that the club needs to start documenting a history. There was much discussion around the “Memorial Cup” and what should be done, what should be presented on Wednesday nights as well as a number of other scenarios. The committee was seeking approval from the membership however the board felt that a detailed proposal was warranted and that something should be decided prior to the spring meeting. To accommodate this Chris Watson is to present a proposal with a budget at a special board meeting to be held at Smugglers Inn prior to the spring meeting.

x) LAMB Committee –   Steven Johnson

Steven was not in attendance. Rick Howard presented the board with drawings and a preliminary plan for a new marina. According to the developer, the marina will not be available until the spring of 2008. A presentation of the proposal and what it means to the SLSC will be made by the owner/developer, Nancy Pollreis at the spring meeting.

xi) Social Committee –    Norma Turner

Norma was not in attendance, but through a previous email indicated that a committee was struck and that there were ideas and a plan for this season in motion. A report will be provided at the spring meeting.

6) Round Table:

All committee members are to provide an electronic copy of their report for the spring meeting to the secretary prior to the meeting. Reports may be emailed to Rick Howard at rickhoward@howardandcompany.com

7) Tabled:

A report by Chris Watson regarding trophies and the vision by the promotions committee has been tabled until May 5 at Smugglers Inn.

8) Next meeting: Spring meeting May 5, 2007 at SLGCC 16:00. There will also be an executive meeting at Smugglers Inn at 14:00.

Dennis Ethier motioned to adjourn the meeting which was seconded by Barry Tee. The meeting was adjourned 8:50 p.m.