SYLVAN LAKE SAILING CLUB

DIRECTOR’S MINUTES OF MARCH 7, 2007

Agenda:

1) Call to Order. The meeting of the Sylvan Lake Sailing Club Board of Directors was called to order at 7:15 p.m. by the Commodore, Jim King. Present at the meeting were, Jim Barclay, Barry Tee, Jim King, Dennis Ethier, Allan Fisher, Chris Watson and Rick Howard. Linda Boyd and John Lee were tardy arriving at 7:30. They did however bring wine.

2) Reading of the previous minutes.

The meetings were made available, by the Secretary Rick Howard for review. The minutes are also available on the web site.

Jim Barclay motioned to accept minutes of the two previous meetings as presented, seconded by Rick Howard.

3) Treasurers Report: Jim Barclay

Current account balance is at $21,862.69. No billing from ASA for 2007 fees to date. This balance does not include slip fees as those cheques have not been deposited.

The ladies race group thought they had $1000 left over from previous campaign. According to books from 2005 there is no money available. Jim will talk to Linda Boyd regarding this matter as she was the treasurer during this period.

George Vanderham has agreed to do the audit again this year

Dennis Ethier motioned to accept. Allan Fisher seconded.

4) Old Business:

Didn’t get into to any.

5) New Business:

Barry Tee motioned that the club lend the VHF radios to Alberta Law Enforcement relay Team for the race in Death Valley. Dennis as team physician will guarantee there return. Seconded by Jim Barclay.

Committee Reports

i) Harbour Master: Tom Chapman

Tom was not in attendance and no report was filed prior to the meeting.

ii) Sailing Committee: Graeme Strathdee

Dennis Ethier discussed the potential for a “race committee day” with Peter Vanmuller to be held on May 26.

Graham and Dennis are to go through topics we should cover during the day and report back to the board.

iii) Membership & Communication: Allan Fisher

We will be billed $20 per member for dues from ASA. The SLSC has approximately 130 members.

Insurance $1200 per year covers board members and liability.

ASA wants to know what they could do to make the club better. General agreement among present was that we should continue pressing the ASA for coaching training and that it is our responsibility to book a time for coaching early enough in the year and then to ensure that someone follows through.

Barry Tee indicated that wit Graeme at our disposal, we already have the best coach in Alberta. That said we should still get support from ASA.

Slackers who have not paid will be invoiced by Allan which will be followed up by a public flogging.

The web site needs to be updated before spring meeting. Allan says it will be done.

iv) Judges Committee: Rod Reikie

Rod was not in attendance and no report was filed prior to the meeting.

v) PHRF Committee: Don Ulsifer

Don was not in attendance and no report was filed prior to the meeting.

vi) Solstice Regatta: Doug Stewart

Doug was not in attendance and no report was filed prior to the meeting.

vii) End of Summer Hummer: Barry Tee

Barry had nothing to report at this time.

viii) Dinghy Division: Joan Moore

On behalf of Joan, Dennis Ethier talked about the initiative around the dingy fleet. An advertisement will be published in the Sylvan News stating dates, times and costs.

ix)       Promotions Committee: Chris Watson

Mount gay has agreed to sponsor the Hummer again this year. Unlike previous years, Chris had to sign a contract. There was nothing in the contract asking us to do asking us to do anything different than we’ve been doing.

Memorial Cup. Should we contact the families if so who? The Commodore.

Two scenarios were discussed. The first is that we have three trophies (one for each division) named after past members. The second was that we would have a single “Memorial Cup” with the names of those honored on it. The winner of the trophy (based on a race, points) would be included annually. This method would allow the inclusion of future recipients onto the “Memorial Cup”.

Chris is to get quotes on a trophy, or trophies and a proposal for how the cup, or cups would be won and report back to the board.

x) LAMB Committee –   Steven Johnson

Steven was not available, so report was presented by Rick Howard.

A meeting is scheduled for next week with the owner of a property that is intending to construct a new marina. More details will be available at the next meeting.

6) Round Table:

Linda Boyd discussed the position of the Ladies Race Team. A club donation of $2000 was given to the team in the fall of 2005. Some of this money is still in the SLSC account and should be set aside for future Ladies keel boat racing initiatives.

7) Tabled:

Discussions went sideways as attention spans were maxed out. As a result nothing was formally tabled.

8) Next meeting: April 4, 2007 at 7:00.

Jim Barclay motion to adjourn the meeting which was seconded by Chris Watson..

Meeting adjourned 8:09 p.m.